The elected board officers are president, secretary, treasurer, and 3 vice presidents. The terms are for one year, July 1 – June 30. Although there are few PTA meetings during the summer, there are County training opportunities and planning needs that would mean board members do need to have some availability during the summer and especially towards the end of August, depending on their position. Given how busy everyone is, daily access to email would be helpful.
President
Leads the PTA, chairs all meetings, and serves as the primary liaison between the PTA, the school, and the community.
- Preside at all general membership, board of directors, and executive committee meetings
- Coordinate the work of all officers and committees; serve as ex officio member of all committees except nominating
- Represent the PTA at Montgomery County Council PTA meetings and with school administration
- Review and sign monthly bank statements; share the general inquiry inbox with the Secretary and VP of Communications
- Perform other duties as prescribed by the bylaws or assigned by the board of directors
Time: 8–12+ hours/month including all meetings, school events, and council representation.
Good Fit: Best suited for experienced leaders comfortable running meetings and coordinating teams. Prior PTA or nonprofit involvement strongly recommended.
Treasurer
Manages all PTA funds, maintains financial records, and ensures the organization meets its budgeting and tax obligations.
- Maintain custody of all PTA funds and keep full, accurate monthly financial records
- Process disbursements authorized by the President or board in accordance with the adopted budget
- Ensure all checks are co-signed; review and sign monthly bank statements with required countersignatures
- Present written financial statements at all meetings; prepare and submit the annual budget for approval
- File all required tax forms; coordinate the annual financial review/audit; report findings to the board and Free State PTA
- Present a final financial report at year-end transition and an annual report to the general membership
Time: 5–8 hours/month with peaks in mid-November, end of December, and March for tax filings and year-end close.
Good Fit: Ideal for someone with a finance, accounting, or bookkeeping background. Comfort with spreadsheets required; nonprofit experience a plus.
Secretary
Keeps accurate records of all meetings and serves as the organizational backbone that keeps the PTA running smoothly.
- Record and distribute accurate minutes for all general membership, board, and executive committee meetings
- Maintain all official records including the bylaws, membership list, and organizational files
- Distribute meeting notices, agendas, and slides to board members in advance of each meeting
- Share the general inquiry inbox with the President and VP of Communications; coordinate responses collaboratively
- Support the board with official correspondence as needed
Time: 3–5 hours/month including meetings and post-meeting minutes distribution.
Good Fit: Great for detail-oriented, organized individuals. Strong writing and note-taking skills are key; beginner-friendly, no prior PTA experience needed.
Vice President of Memberships
Drives membership recruitment and retention while supporting the President and stepping in to lead when needed.
- Support the President and assume presidential duties in the event of a vacancy
- Lead membership recruitment, retention, and engagement campaigns in line with Maryland PTA guidelines
- Maintain accurate membership records and submit dues and reports to Free State PTA by required deadlines
- Communicate membership updates to the board and general membership
- Collaborate with school administration and committees to encourage family and staff participation
Time: 3–5 hours/month with peaks at the start of the school year.
Good Fit: Well-suited for outgoing, people-oriented individuals with a background in outreach, HR, or community engagement. Bilingual candidates especially welcome. Beginner-friendly.
Vice President of Communications
Manages PTA communications channels to keep families, staff, and the school community informed and engaged.
- Oversee all internal and external PTA communications across newsletters, social media*, and official correspondence
- Maintain and update the PTA website (WordPress), ensuring content is current and accessible to all families
- Collaborate with officers and committee chairs to publicize events, initiatives, and achievements
- Share the general inquiry inbox with the President and Secretary; coordinate responses collaboratively
- Support bilingual communications to reach all Twinbrook ES families
* The PTA may appoint a Social Media Coordinator to maintain social media accounts
Time: 4–6 hours/month with peaks around events and the start/end of the school year.
Good Fit: Ideal for creative communicators comfortable with WordPress, MailChimp, social media, Canva, website management, and email platforms. Bilingual (English/Spanish) ability is a strong plus. Beginner-friendly.
Vice President of Fundraising
Plans and oversees all PTA fundraising activities to support programs and resources that benefit Twinbrook ES students.
- Plan, organize, and oversee all PTA fundraising activities in compliance with PTA goals and financial policies
- Collaborate with the Treasurer and board to develop the fundraising budget and report outcomes to the membership
- Encourage participation from families, staff, and community partners to support student programs
- Ensure all fundraising activities are conducted in a noncommercial, nonsectarian, and nonpartisan manner
Time: 3–5 hours/month with peaks around fall and spring campaigns.
Good Fit: Best for energetic, community-minded individuals who enjoy event planning and working with partners. Prior fundraising experience helpful but not required.